GUILFORD POLICE DEPARTMENT REQUEST FOR USE OF MEETING ROOM
Application for Approval:
This shall be the approved form for application for use of the Joe
Montesano Meeting Room.  The use of this form may be waived under
emergency conditions by approval of the Chief of Police.

The Joe Montesano Meeting Room is available to all Town Commissions,
Non-profit groups in the community, and residents of Guilford. At no
time should admission or fees be charged for the use of this room or
for any materials distributed during the event/meeting.

This form must be submitted to the Chief's Office at least 14 days
in advance of an activity.

Date(s) Requested: ___________________________________________________

Name of Organization: ________________________________________________

Person Responsible: __________________________________________________
   
  Address: ___________________________________ Phone: ________________

Type of Activity: ______________________________Size of Group: _______

Benefit Of: __________________________________________________________

Hours Requested:
    Begin (preparation) _______________
               Activity _______________
         End (clean up) _______________
              Total:    _______________
Special Equipment Required (if available): ___________________________
Decorations (if any): ________________________________________________

The on-duty Sergeant is responsible for ALL issues relating to
building safety and proper usage.  The Sergeant is the on-site agent
of the Chief of Police and should be regarded as such.  Users of
these facilities are liable for any damage to Guilford Police
Department property.Set up and clean up are the responsibility of the
Person Responsible, listed above.
     No smoking or alcohol is allowed in the building and consumption of
food and/or beverages is confined to restricted areas only.
     Police use of the meeting room shall always take precedence.  If an
emergency situation arises, the meeting room would become unavailable
at a moment's notice.
======================= (Department use only) =========================
                         
Chief's Action:
Use Approved [   ]  Use Not Approved [   ] Date Requested Not Available [   ]

________________________________
Chief of Police